Everything your clinic runs on,
in one calm place.
Booking, records, clinical notes, consent, payments and prescriptions, finally living together. One gentle home for your whole clinic, made for the way you actually work.
14-day free trial. UK based, GDPR-safe, and no tech skills needed.
The full feature set
Ten parts of your clinic, working as one.
No more juggling a booking app here, a spreadsheet there, and messages somewhere else again. Everything talks to everything, so you spend your time with clients, not chasing your own tools.
Online booking
A booking page that fills your diary while you sleep.
Give your clients a beautiful page to request an appointment, day or night, and pop the same booking widget straight onto your own website. It shows the next available slots first, takes a deposit if you want one, and never double-books you. You approve each booking in one tap.
- Your own booking page, plus a widget for your website
- Next-available slots shown first, mobile-first throughout
- Take deposits at the point of booking
- Different services for each of your locations
- Choose fixed appointment times, or open availability
Calendar and diary
See your whole day at a glance, and move it with a drag.
Your diary, the way you think about it. Drag-and-drop appointments, see every practitioner and room side by side, and block out the time you need. When you grow into more than one location, it all stays in one calm view.
- Drag-and-drop to reschedule in a moment
- Multiple practitioners and rooms, side by side
- Set each practitioner's working hours, including alternating week A and week B rotas
- Block out lunch, training or time off in seconds
- Multi-location ready as your clinic grows
Patient records and photos
Every patient's story, ready the moment you need it.
Full history, before-and-after photos and signed consent, all together on one tidy screen. No more hunting through folders or scrolling your camera roll. It is kept private to your clinic and safely in line with GDPR.
- Full treatment history in one place
- Before-and-after photos kept against each visit
- Signed consent forms attached to the record
- Private to your clinic and GDPR-safe
Clinical notes
Notes and face mapping, done before they leave the chair.
Write your consultation notes, mark up exactly where you treated on a clear face map, and record your injection points and products. It all saves straight to the patient's record, so your paperwork is finished by the time they say goodbye.
- Tidy consultation notes for every visit
- Face mapping and injection mapping you can mark up
- Treatment records with products and amounts
- Saved straight to the patient's history
Digital consent
Consent signed before they arrive, not on the day.
Send the right consent form automatically ahead of each appointment, ready to read and sign online from a phone. It lands back on the patient's record, signed and dated, so there is no paper to chase and nothing left to the last minute.
- Forms sent automatically before appointments
- Read and signed online, from any phone
- Stored against the patient's record, signed and dated
- No paper to print, scan or chase
Payments and invoicing
Take payment, send a polished invoice, and stop chasing.
Take card payments and deposits in the room or online, keep a card on file for the regulars, and send a beautifully branded invoice or PDF receipt in a tap. Sales, receipts and VAT are handled for you, so the money side just looks after itself.
- Card payments, deposits and card on file
- Branded invoices and PDF receipts
- Sales and receipts tracked in one place
- VAT handled, with a 0.1% platform fee on top of Stripe's own fees
Prescriptions
Prescriptions kept neat, signed off and on record.
Keep your prescriber details in one place, generate a prescription against the patient's record, and email it on to your supplier with a clear sign-off. Everything is logged tidily, so you always have a record of what was prescribed and when.
- Prescriber records kept in one place
- Generate and email prescriptions to your supplier
- Clear sign-off before anything goes out
- A tidy record kept against the patient
Inventory and supplies
Always know what is in stock, at a glance.
Keep an eye on your stock without the spreadsheet. See what you have, what is running low, and top up from the supplies shop when you need to. It is one less thing to hold in your head on a busy day.
- Track stock levels across your products
- See at a glance what is running low
- Top up from the CallidusOS supplies shop
- One less spreadsheet to keep up to date
Reports
See how your clinic is really doing, in plain numbers.
No jargon, no spreadsheets to build. See your revenue, your appointments, your patients and where your leads come from, all in clear figures you can read at a glance. The honest picture of your clinic, whenever you want it.
- Revenue, at a glance and over time
- Appointments and how your diary is filling
- Patients, returning and new
- Where your leads are coming from
Marketing and retention
Fill your diary, and keep clients coming back.
Send beautiful email and text campaigns, branded to your clinic, and let gentle automations do the follow-up for you. Rebooking reminders, win-back notes, birthday treats and review requests all go out at just the right moment, only ever to clients who have opted in, with an easy unsubscribe on every message.
- Email and SMS campaigns, both from one calm place
- Set-and-forget automations for rebooking, win-backs, birthdays and post-care
- Google review requests, asked while the lovely result is still fresh
- Opt-in only with one-tap unsubscribe, so it stays PECR and GDPR friendly
- Short on time? Our team will design your campaign for you, free for now
Wherever you work
Works beautifully on every device.
On the laptop at reception, the iPad in the treatment room, or your phone between clients. It is the same calm, clear CallidusOS everywhere, with nothing to install.
On your computer
The full picture on a big screen, perfect for reception and the day ahead.
On your tablet
Notes, photos and consent at your fingertips in the treatment room.
On your phone
Check your diary and reply to clients on the go, in a few taps.
Meet Calia CopilotSoon
And soon, a clever assistant to run the admin for you.
Calia is your friendly helping hand behind the scenes. She drafts your notes, chases rebookings and unsigned consent, sends your campaigns, asks happy clients for reviews and helps fill quiet days. You always stay in control, she suggests and acts on your say-so. Arriving soon.
Your calmer clinic starts here
Ready to run your whole clinic in one place?
Try everything free for 14 days. Bring your whole team along, and we will move your data over for you.
Set up in a day, with a real person to help.